Common Services Assistant (m/f/d) – Part Time

Working as Assistant to the Head of Office, the incumbent is accountable for the provision of administrative support services of mission specific common service; the incumbent provides documents, information, researches, compiles, inputs;...

Canada’s official representation in Germany includes the Embassy of Canada in Berlin, as well as Consulates in Düsseldorf and Munich. Members of the team work in a fast-paced multidisciplinary and international environment. The role of the three offices (missions) and their more than 100 Canada based and locally-engaged staff is to develop the relationship between Canada and Germany across a number of areas.

The Consulate in Munich is seeking a:

Working as Assistant to the Head of Office, the incumbent is accountable for the provision of administrative support services of mission specific common services. The incumbent provides documents, information, researches, compiles, inputs and maintains data in departmental electronic systems, responds to service requests from clients, collects, scans, reviews and uploads received documentation and prepares and submits forms on different systems and to different recipients.

In addition, the incumbent drafts and sends written correspondence to other sections, clients and contacts, prepares documents and reviews for errors, omissions and advises supervisor when corrections are needed. The incumbent obtains approvals and signatures to ensure compliance with procedures for all areas of responsibilities and maintains up-to-date data, contributes to the development and supports the implementation of new or improved systems, processes and procedures in accordance with the needs and priorities of the mission.

The incumbent also provides support in the administration and processing of various types of common services transactions, coordinates meetings, events, schedules and assists with travel plans when required.

The position is indeterminate and part-time (50%, 18.75 hours per week). There are no plans to increase the regular weekly working hours of this position. The starting salary for this part-time position is 18,979 Euros gross per annum.

In addition to the annual salary there is a 13th month's salary and an employer’s contribution to the pension plan. The incumbent also receives 30+1 days of annual leave (30 days of vacation and one floating day) for a 5 days working week.

Essential qualifications include a completed high school (Abitur) and a secretarial or commercial qualification (e.g. vocational training certificate or Bachelor’s degree). The ideal candidate has a minimum of two years’ work experience in an office environment, experience in working with standard office software such as Microsoft Office and experience in drafting business correspondence.

In addition, the ideal candidate has a fluent level of English and German (written and oral).

The detailed assessment criteria are available through the links below.

Please submit your application only by using one of the application links below by August 29, 2021.

Common Services Assistant (m/f/d) – Part Time (50 %) (English)

The results of this recruitment process may also be used to establish eligibility lists of qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy or Consulates of Canada in Germany which might arise in the 12 months following the completion of this recruitment process.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

For future and other job opportunities at the Embassy of Canada please bookmark:

https://www.international.gc.ca/country-pays/germany-allemagne/jobs-emplois/index.aspx?lang=eng

https://www.international.gc.ca/country-pays/germany-allemagne/jobs-emplois/index.aspx?lang=fra