Front Office Administrator/Receptionist - Future Opportunity

About the role

Front Office Administrator/Receptionist will be the first point of contact for all visitors, international colleagues and guests at the reception as well as on the phone. The right person for the role will also assist with meeting room reservations and catering orders for meetings and work on various administrative tasks.

Please note that the role is not available yet. We might have it opened in the coming future. Hence, if you would like to be considered for the role in the future, please leave us your spontaneous application and we will get back to you with feedback once the role is available.

• Be the first point of contact for all visitors, international colleagues, and guests at the reception as well as on the phone
• Welcome and attend to our guests: offer coffee/drinks, order taxis, coordinate management transfers, assist with visitor parking spots, book hotel accommodation if needed, print boarding passes, accommodate special requests - be the perfect host
• Assist guests with the registration process on Envoy, pre-registration, and sign in and out
• Support with TNT/FedEx parcels, assist colleagues with the shipment, manage the accounts (create, delete, changes)
• Have the responsibility of a Travel Manager which includes approval of short-term travel bookings in our Travel tool Egencia
• Maintain and up-date various lists such as internal phone directory, joiners, leavers, etc. post list, birthday list
• Coordinate invoices with Ariba software
• Support facility department, if needed etc. vacation

• Experience working in an international and dynamic environment
• Fluency in English and German is a must; knowledge of French or any other language is an asset
• Excellent interpersonal and organizational skills
• Basic professional education in Business (KV), Hotel Business, or equivalent
• Ability to deal with a broad range of activities as well as with an international clientele
• Pleasant appearance and friendly manners
• Proficient MS Office skills in Word, Excel, PowerPoint, Teams, One Note

It’s an exciting time to be part of our team. We as a group are proud to be a global thought-leader and care about doing the best job we can to ensure better futures for everyone. We do this by building our Future@Work strategy as a united team of 30,000+ colleagues with a collective spirit working in over 60 countries globally.

You’ll have the opportunity to grow across a variety of interesting jobs and careers over our extensive portfolio of global brands. We empower our colleagues to work in the smartest, most efficient ways to achieve a total balance between the demands of their jobs and their lives. That’s why we give you the autonomy and support you need to work in the way that makes you most productive, agile, confident, and insightful.

Putting people first, pioneering with a collective spirit, and always advancing with a growth mindset -that’s what we stand for at the Adecco Group. Here, we are all individuals with a unique perspective on the world we live in. That’s what makes us stronger. Whoever you are and whatever your background, you can be yourself. So, we aim to build on the attributes that make you, you. We offer a range of world-class resources for upskilling and development, satisfying your curiosity while sharing skills, knowledge, and expertise to grow together. Make an impact where it matters most.

We believe that having an understanding of the hiring process helps you to prepare, feel, and be, at your best.As a global, multi-brand organization with multiple different roles, our application process can vary.

On our career site, you will find some of the key steps you can expect to guide you along the way.

As one of the world’s largest employers we believe in talent, not labels, and focus on the diverse and unique skills our people bring. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued. Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain. The Adecco Group is proud to be an Equal Opportunity Employer. #LI-HQ