WHAT YOU'LL DO
As an assertive and dynamic Office Manager, you’ll be the mind and soul of our Stuttgart office, managing the human resources, office management, and purchasing/controlling departments. Through your central position, you will permanently shape our office culture, be a trusted sparring partner for our Stuttgart Managing Directors, and will act as the interface between consultants and members of the Business Services Team.
You will be the line manager to our assistants, the reception team, and our admin staff. This includes personnel planning, recruiting, and disciplinary management and supervision of around 15 employees. As a dependable individual, you will be the first point of contact in Stuttgart for general and HR-related questions.
In addition, you will be responsible for monitoring the site development, overseeing room planning, and deriving and implementing the resulting seating and room usage concepts. Your range of responsibilities also includes planning and budgeting for necessary renovations and building modifications. You’ll also collaborate on relocation and construction projects and maintain our sublease agreements. With your strong creative drive, you will develop and implement concepts for optimizing internal services and will improve internal processes between in-house interfaces.
Thanks to your above-average service orientation, you will collaborate effectively with suppliers and service providers. This includes contract negotiations and conclusions, order and complaints management, and auditing. You will also plan the office budget, perform cost controls and analyses, and ensure adherence to quality standards.
You have excellent communication skills, and you win over others for your content based on your clarity and transparency. You look at issues from multiple perspectives and are able to bring people together and focus on a shared objective. Your tact and diplomatic skills enable you to act confidently, tactically, and on an equal footing with stakeholders on different hierarchy levels.
In addition to your daily business, you’ll be responsible for planning and organizing internal events, and you will work closely with the Office Operations Director on strategic, cross-office projects within Germany and Austria.
In fulfilling all your tasks, you consistently keep our office culture in mind. By actively shaping it, you will ensure that it remains open, appreciative, and characterized by team spirit.
YOU'RE GOOD AT
- You enjoy shaping the office culture with your personality and acting as a sparring partner to the different employee groups.
- With your tact and diplomatic skill, you effectively work with different stakeholders.
- Thanks to your quick powers of perception and your decision-making abilities, you are able to easily set priorities and proactively drive topics forward.
- You would describe yourself as a coordination, organizational, and improvisation talent.
- Absolute integrity and trustworthiness are second nature to you.
- You’re flexible, pragmatic, and always open to new things. Teamwork is very important to you.
- Your distinct communication skills, confident manner, and empathic personality complete your profile.
YOU BRING (EXPERIENCE & QUALIFICATIONS)
- You have a (technical) college degree with a focus on business administration.
- You also have several years of experience in personnel management in a comparable leadership position.
- Ideally, you also have experience in the field of facility management.
- You have a good command of the software in the MS Office package.
- Your written and spoken German and English language skills are excellent.
YOU'LL WORK WITH
You’ll lead a team with currently around 15 employees and will report to the local office leader as well as the Office Operations Director. Your team consists of all local administrative functions, ensuring smooth office operations every day. You’ll be personally embedded in the team of our regional Office Managers, whose collaboration is characterized by mutual support, professionalism, but also a good dose of humor. Along your journey at BCG, you will be supported by your office leader and, during your onboarding, also by an experienced Office Manager who will aid you in getting settled and developing at the company.
ADDITIONAL INFORMATION
At BCG we care about our people and offer you a great package of different benefits*
An attractive, competitive, and performance-based compensation package with fixed and variable components
Thirty days of vacation a year plus various options for optimal work-life balance
Hybrid models with a mix of on-site and remote work, supported by digital collaboration tools
Comprehensive insurance and retirement programs
Individual support through our Employee Assistance Program and mindfulness offers
Flexible gym membership with qualitrain
Family benefits such as a tax-free subsidy for childcare costs through bonus conversion
Free beverages and snacks, along with food vouchers for use with partners near the office
Reimbursement of commuting costs up to a maximum amount
Extensive training and development program
Numerous office activities (Christmas party, summer get-togethers, sports, and other social events)
*Benefits may vary slightly by location.
