Assistenz der Verwaltungsleitung (m/w/d) / Assistant to Chief Operations Officer (m/f/d)

Communication: Manage communication on behalf of and with the COO, including e-mails, telephone calls, conference calls, and written correspondence; Document Creation and Management: Compose, edit, publish and/or send a broad range of official;...

Munich International School (MIS), based in Starnberg, South of Munich, is an outstanding and innovative international school for students aged 4 to 18 from more than 65 countries. Since over 50 years inspirational faculty and staff create an exceptional learning environment that motivates our students to be globally-minded, academically successful, well balanced and prepared for future challenges and responsibilities. MIS is home and offers a lively community for international mobile families.

We are looking for a

Full-time (35 hours per week)

YOUR ROLE

In this role you will report directly to the Chief Operations Officer (COO) and work closely with the Executive Assistant to the Head of School. The School Operations and Business Assistant supports the COO in a holistic way in all business and administrative tasks, processes and projects in the School. This is a very busy and active role that offers a great variety of admin tasks, projects and opportunities to further shape a leading international school. Fluency, both, in German and English is mandatory.

YOUR KEY RESPONSIBILITIES

• Communication: Manage communication on behalf of and with the COO, including e-mails, telephone calls, conference calls, and written correspondence.
• Document Creation and Management: Compose, edit, publish and/or send a broad range of official and informal documents on behalf of and with the COO. Additionally, create and maintain electronic and paper filing systems for all kinds of documents and correspondence created by or relevant for the office of the COO.
• Meetings: Manage the COO’s calendar and arrange meetings both at school and at other venues. This may include communicating with potential participants, cre­at­ing agendas, taking minutes, and producing protocols and other documents re­sult­ing from the meeting.
• Projects and tasks: Complete both discrete ad hoc tasks and components of larger projects arising from the office of the COO. This may require handling con­fiden­tial information that is priviledged under GDPR and under school policies.
• Representation: Represent the office of the COO and Munich International School to visitors, students, parents, other employees, government representatives, and further partners in the community. This includes demonstrating exceptional inter­per­son­al skills to develop positive rapport with stakeholders and creating positive per­cep­tions of the school and of the office of the COO.
• Grant Management: Ensure the timely request and management of special government grants in close cooperation with all departments involved, as well as corre­spond­ence with respective government positions.
• Student & Employee Health Administration: Responsibility for occupational health services for students and employees including immunizations, preventive trainings and committee work.

YOUR PROFILE

• Degree in Business Studies and/or Business Education or similar degree
• Ideally at least five years of work experience as an (Executive) Assistant to an ex­ecu­tive-level officer
• Excellent written and oral communication skills as well as organizational and inter­personal skills are essential
• Fluent in German and English (written and oral)
• Good working knowledge of Microsoft Office packages (MS Teams, MS Word, MS Outlook, MS PowerPoint, MS Excel)
• Accuracy, attention to detail and excellent presentation of work are essential
• Strong motivation to help build and shape our organization, structures and processes
• High level of self-reliance with the ability to work in a team, as well as autonomous
• Target-oriented, driven workstyle with analytic and creative problem solving skills
• Thinking outside the box and ability to help finding quick and practical solutions
• Uphold a strict level of confidentiality
• AND the ability to contribute positively to a team and school environment

WE OFFER AT MIS …

• A challenging and exciting position in a unique, international school environment
• Effective cooperation in a professional and caring team with positive team spirit
• Learning and development opportunities for personal and professional growth
• Initially maternity leave cover contract for one year or longer
• Excellent benefits package: Monthly salary (based on an in-house collective agree­ment, 13th month salary, holiday bonus and meal allowance)
• Modern and comfortable working environment in our historic Schloss Building with a beautiful view of the Alps

YOUR APPLICATION

Candidates should send their application to [email protected]. Please check the details on our home page (www.mis-munich.de/Current-Vacancies).

Munich International School e. V.
Schloss Buchhof • 82319 Starnberg • Germany
Human Resources • [email protected]