Jobdescription
Location: Bulle,Switzerland
Activity rate :100%
Type of contract: Temporarycontract
Start date: ASAP
Enddate: 31.12.2025
As a SeniorAdministrative Assistant, you will take ownership of criticaladministrative and event- related responsibilities, ensuringefficiency and precision in all aspects of your work. This rolerequires a detail-oriented professional with excellentorganizational and communication skills.
Keyresponsibilities:
- Support theadministrative organization and coordination of national andinternational congresses and events, ensuring compliance withglobal and local guidelines.
- Support PR/POcreation, financial processes, and invoicehandling.
- Oversee event logistics, includingcongress registrations, booth arrangements, symposiasetup.
- Handle travel and accommodation(flights, hotels, transfers), hospitality suites, social programs,and certificates of attendance.
- Draft andmanage contracts (sponsorship, speaker, consultancy,confidentiality, etc.) and ensure properdocumentation.
- Provide high-leveladministrative support, including internal meeting organization andcoordination.
- Act as a point of contact forstakeholders, ensuring smooth communication and workflowmanagement.
- Handle document approvals,archiving, and follow-up on administrativetasks.
- Serve as a backup for event coordinationduring peak periods or staff absences.
Qualifikationen
What will make yousuccessful:
- Fluency in German andEnglish. French is an asset.
- Proficiency inExcel and experience with ERP systems; SAP Ariba is highlydesirable.
- Good informatics skills: MS Office,SRM, Orbit, SourceClear.
- Proven experience inhandling invoices, PR/POs, and financialprocesses.
- Excellent organizational and projectmanagement skills, with the ability to prioritize tasks and meetdeadlines independently.
- Strong problem-solvingabilities, quick to identify and resolve issuesefficiently.
- Demonstrated customer orientation,with a patient and solution-focused approach in a multiculturalenvironment.
- Ability to work according toglobal and local compliance procedures, maintaining high standardsof accuracy.
- Proactive, detail-oriented, andreliable, with a dynamic and collaborative teamspirit.
